How we use your personal information:
This Privacy Notice provides information about the collection and processing of personal information by Ysgol Bro Preseli.
Ysgol Bro Preseli is the Data Controller for the use of personal data in this privacy notice. Our address and contact details are as follows:
School: Ysgol Bro Preseli
Address: Heol Hermon, Crymych, SA41 3QH
Telephone: 01239 831000
Our school collects information about pupils and their parents or legal guardians when they enrol at the school. Our school will also collect information at other key times during the school year as and when it is required or necessary to do so.
When a pupil joins our school from another school their personal information will be provided to us. Should a pupil leave our school or transfer to another secondary school, we will transfer the pupil’s personal information and that of any parents or legal guardians, to the new school.
Any personal or sensitive information you share with us will be used to provide your child with education services and any statutory duties the school is required to fulfil.
For Data Protection purposes, the processing of your personal data is necessary for the performance of a task carried out in the public interest, in the exercise of official authority vested in our school, vital interests of your child or a third party in emergency situations and the child’s or parent’s consent for photographs or images to be used in social media or our prospectus. Further details on this can be found below.
The categories of pupil information that we process include personal identifiers such as a name, unique pupil number, contact details and address as well as the following:
The personal data collected is essential, for the school to fulfil their official functions and meet legal requirements.
We collect and use pupil information, for the following purposes:
Under the General Data Protection Regulation (GDPR) and Data Protection Act 2018, the lawful bases under Article 6 which we rely on for processing pupil information are:
In addition to the above, we must have an additional lawful basis if we process any special category data.
Some types of personal data are more sensitive than others, and need more protection. This is classed as ‘special category data’ and could include information about your racial or ethnic origin, political opinions, religious or philosophical beliefs and the processing of genetic or biometric data, health, sexual orientation and related matters.
Under the General Data Protection Regulation (GDPR) and Data Protection Act 2018, the lawful bases under Article 9 which we rely on for processing pupil information are:
We collect pupil and personal information via:
Pupil data is essential for the schools’ operational use. Whilst the majority of pupil and personal information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain personal information to us or if you have a choice in this and we would need consent.
We hold pupil data securely for the set amount of time shown in our data retention schedule. For more information on our data retention schedule and how we keep your data safe, please refer to:
Education Records, School Reports and the Common Transfer System – the keeping, disposal, disclosure and transfer of pupil information.
National Assembly for Wales Circular No: 18/2006 (https://gov.wales/sites/default/files/publications/2018-03/educational-records-school-reports-and-the-common-transfer-system-the-keeping-disposal-disclosure-and-transfer-of-pupil-information.pdf)
The school stores its data securely and adheres to principles outlined in the following policies:
Further information can be obtained from the school.
We routinely share pupil and personal information with:
We may need to share your child’s personal information within the Local Authority and other services (e.g. a training provider) as part of Welsh Government’s Youth Engagement and Progression Framework (https://gov.wales/youth-engagement-and-progression-framework-implementation-plan), a process designed to support your child’s learning, and help them progress into further education, employment or training. We will only share the minimum amount of information necessary with whom we are legally obliged.
For more information about services for young people, please visit our local authority website see link www.pembrokeshire.gov.uk
Welsh Government collects personal data from educational settings and local authorities via various statutory data collections. The School has a legal duty to share certain information about pupils with the Welsh Assembly Government as part of what is called the Pupil Level Annual Schools Census (PLASC). We lawfully share this data under Sections 29, 537A and 538 of the Education Act (1996). Further Information is available at: https://gov.wales/pupil-level-annual-school-census-plasc
All data is transferred securely and held by Welsh Government under a combination of software and hardware controls, which meet the current government security policy framework.
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact:
Mrs. Rhonwen Morris (Headteacher)
Mr. Jonathan Lewis (Data Protection Manager)
You also have the right to:
Ysgol Bro Preseli endeavours to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this seriously. We encourage anyone to bring to our attention if they believe that our collection or use of their information is unfair, misleading or inappropriate.
This privacy notice does not provide exhaustive detail of all aspects of our collection and use of personal information. However we are happy to provide any additional information or explanation if needed.
Any requests for this should be sent to the address below:
Data Protection Officer
Pembrokeshire County Council
If you wish to make a complaint about the way we have used or processed your personal information, you can contact the Information Commissioner’s Office as the statutory body which oversees data protection law, their contact details are provided below for you.
Information Commissioner’s Office
Telephone No: 0303 123 1113
We will keep this privacy notice under review.